Litigation Administrative Assistant

Downtown San Diego, CA

A respected downtown San Diego law firm is seeking an experienced Litigation Administrative Assistant to support attorneys in a fast-paced Commercial Business Defense / Civil Litigation practice. This role is ideal for a proactive, detail-oriented professional who thrives in deadline-driven environments and enjoys being an integral part of the litigation process.

Position Overview

The Litigation Administrative Assistant will play an active role in managing each attorney's caseload and providing comprehensive administrative and litigation support throughout all phases of a case. This position requires strong organizational skills, exceptional written and verbal communication, and deep familiarity with both State and Federal litigation procedures.

Key Responsibilities

• Maintain attorney calendars, schedule hearings, depositions, mediations, client meetings, and court deadlines
• Prepare, revise, proofread, and finalize correspondence, pleadings, and other legal documents
• Perform State and Federal e-filing in multiple courts and jurisdictions
• Assist attorneys through all phases of litigation, including trial preparation and attendance (as needed)
• Communicate professionally with clients, court staff, opposing counsel, and vendors
• Arrange attorney travel and process monthly expense reports
• Run conflict checks and assist with opening new client and matter engagements
• Maintain and organize electronic files and document management systems
• Set up and maintain client billing requirements; assist with billing and client invoices
• Update and maintain contact databases
• Handle additional administrative and clerical assignments as delegated

Qualifications

• Minimum of four (4) years of recent State and Federal litigation experience in a law firm environment
• Extensive experience supporting attorneys in Civil Litigation, preferably Commercial Business Defense
• Strong e-filing experience in both State and Federal courts
• Excellent writing, proofreading, and communication skills
• Ability to manage shifting priorities and tight deadlines with accuracy and professionalism
• Proficiency with Microsoft Office Suite (Word, Outlook, Excel)
• Experience with document management systems, docketing systems, and billing/time entry software is highly preferred
• Self-motivated, detail-oriented, and collaborative team player

Top Three Requirements

1. E-filing experience (State & Federal) - minimum 4 years
2. Strong litigation background, with experience in Commercial Business Defense preferred
3. Excellent written and verbal communication skills

Compensation & Benefits

• Salary Range: $70,000 - $95,000 annually, depending on experience
• Eligibility for merit-based raises
• Comprehensive benefits package including healthcare, retirement plans, and paid time off

Work Schedule

• Full-time, 40-hour workweek
• Hours: 8:30 AM - 5:00 PM, Monday through Friday
• 30-minute lunch break